Domain audits: How to Audit Multiple Accounts with Folgo?

The benefit

This feature allows you, as a Google Workspace administrator, to multiple audit Google Drive content at once, created and shared by several domain users. You can select any Google Group in your domain, including a group containing all users within the organization, and ask Folgo to audit all those accounts.

Depending on what you are interested in finding, you can either monitor the storage used by each user, scan content they created and shared publicly, or scan their entire account and list all files and how each file is shared.

How it works?

As a Folgo admin, click on the "Admin Tasks" button in Folgo home page in Google Drive.

Then click on the menu "Audit content & access".

In the audit menu, select 'Multiple Google Accounts' in the 'Corpus' selection field and enter the email address of a Google Group on your domain. Folgo will perform the audit on all members of that group, including people in nested groups. Using a group containing all members of the domain is also supported.

In the "Items" field, you can choose the scope of your audit. Different audit scopes are available:

Audit option	Description
Everything	Audits all content available within the selected scope.
Shared with non-members	Audits items shared with users who are not members of the selected Shared Drive or scope.
Summary information	Generates a high-level overview instead of a detailed item-by-item audit.
Shared items	Audits items that are shared with other users.
Shared publicly	Audits items that are accessible through public sharing settings.
Private	Audits items that are not shared with anyone else.
Size bigger than	Audits items larger than the selected size threshold.
Viewed in the last 12 months	Audits items that have been viewed during the past 12 months.
Shared with me items	Audits items the selected user can access but does not own.
Only storage info	Retrieves storage-related information only,

Please note: The types of audits influence the speed of processing. The more files there are, the longer it will take to process them. We advise you to use the type of audit that suits you best.

Listing permissions attached to each file will take a long time, especially on accounts with many shared files.

Folgo will create a spreadsheet report that aggregates and summarizes all the information. You will also find a detailed report for each account, allowing you to delve deeper into each audited account independently.