.png){kind=logo}
How to Choose Your Audit Type
Folgo offers several different audit scopes, depending on what you want to audit and your plan (personal or domain plan).
The type of audit you choose will depend on the original question you ask yourself.
To minimize processing time and information overload, always carry out an audit on the most precise content possible.
Audits for everyone
| Audit type | Sub option | Description |
|---|---|---|
| Folder audit | Everything | Lists all subfolders and subfiles |
| Shared Drives | Everything | List of all subfolders and subfiles in the Shared Drive |
| Shared with Non-Members | List of all subfolders and subfiles in the Shared Drive that are shared with users outside the Shared Drive base list | |
| Everything owned by me | Everything | Lists all the folders and files you own |
| Shared Items | List of all folders and files shared with at least one person you own | |
| Shared Publicly | List of all publicly shared folders and files you own | |
| Size Bigger than | List of all folders and files you own larger than the size you select | |
| Viewed in the last 12 months | List of all folders and files you own and you have opened in the last 12 months | |
| Everything shared with me | Everything | List of all folders and files shared with you |
| Filter by owner | List of all folders and files that belong to a certain email address and are shared with you Useful if you want to make a backup of content shared with you |
As an option for all audits, it is possible to list permissions for each file and folder (please note that this step may increase processing time).
Audit as admin
| Audit type | Sub option | Description |
|---|---|---|
| Shared Drives | Everything | List of all subfolders and subfiles in the Shared Drive |
| Shared with Non-Members | List of all subfolders and subfiles in the Shared Drive that are shared with users outside the Shared Drive base list | |
| All Shared Drives | Everything | List of all subfolders and subfiles in all Shared Drive of the domain |
| Shared with Non-Members | List of all subfolders and subfiles in all Shared Drive of the domain that are shared with users outside the Shared Drive base list | |
| Summary information | Extract metadata for all Shared Drives, such as permissions, size, etc | |
| Google account | Everything | List of all folders and files belonging to an account |
| Shared Items | List of all folders and files shared with at least one person belonging to an account | |
| Shared Publicly | List of all publicly shared folders and files belonging to an account | |
| Size Bigger than | List of all folders and files belonging to an account larger than the size you select | |
| Viewed in the last 12 months | List of all folders and files belonging to an account and opened in the last 12 months by the same account | |
| Multiple Google Accounts | Everything | List of all folders and files belonging to accounts in the Google group |
| Shared Items | List of all folders and files shared with at least one person belonging in the Google group | |
| Shared Publicly | List of all publicly shared folders and files belonging to accounts in the Google group | |
| Size Bigger than | List of all folders and files belonging to Google group accounts larger than the size you have selected | |
| Viewed in the last 12 months | List of all folders and files belonging accounts in the Google group and opened in the last 12 months by the same account | |
| Only storage info | Extract storage information for accounts in the Google group |
These options provide flexibility depending on what you are interested in monitoring or auditing within your Google Drive environment.