What Are The Benefits of Migrating from AODocs to Google Shared Drives?

With Folgo, you have the opportunity to facilitate a seamless transition from AODocs to Google Shared Drives. In the following article, we will explore the advantages of undertaking such a migration and provide comprehensive information on how our team can support you throughout this process.

What are Google Shared Drives?

Google Shared Drives (formerly known as Team Drives) are a feature of Google Workspace that offer shared storage for teams or groups. In contrast to My Drive, where files and folders are owned by individual users, Shared Drives are collectively owned by the team or organization. This makes them well-suited for collaborative work, as files in Shared Drives remain accessible even if members leave the organization. Basically, Shared Drives offer centralized storage, streamlining collaboration and facilitating the management of access and permissions across teams.

How Can Shared Drives Replace AODocs for My Company?

For organizations considering a shift from AODocs to Google Shared Drives, the key advantage lies in simplicity, cost-efficiency, and integration.

Shared Drives can replace many of AODocs' document management capabilities, particularly for businesses that prioritize ease of use and collaboration over compliance-heavy workflows. Since Shared Drives are built into Google Workspace, they offer native integration with other Google tools, allowing teams to collaborate seamlessly in real-time. This eliminates the need for an additional document management system like AODocs, reducing costs and complexity.

Permissions management in Shared Drives is simpler and sufficient for most organizations. Admins can easily assign roles and control access at both the folder and document levels. Shared Drives also support version control, making it possible to track and manage changes to documents, though it may not have the granular auditing features of AODocs.

If your company's needs are centered around efficient document sharing and collaboration within Google Workspace, Shared Drives can easily replace AODocs and provide a more cost-effective, user-friendly alternative.

How can Folgo facilitate the migration from AODocs to Google Shared Drives?

While AODocs offers a feature to move an individual Team Folder to a Shared Drive, with Folgo, we offer a comprehensive solution to facilitate the transition of all your AODocs Team Folders to Google Shared Drives. Our process encompasses a full audit of your current AODocs libraries, seamless data migration to Shared Drives while preserving the existing content structure, and thorough auditing of the created Shared Drive to guarantee full compliance with your original libraries.

To learn more about our services, please feel free to schedule a demo and meet the team!