BetterCloud or Folgo: Which Google Drive Management Platform will suit my needs ?

Managing users, data, and file permissions across Google Workspace can become complex as your organization grows. Folgo and BetterCloud are two platforms that aim to support administrators in simplifying those responsibilities, though they do so in different ways.

Let’s take a closer look at how they compare—so you can choose the tool that fits your operational needs.

What is BetterCloud?

BetterCloud is a SaaS management platform that offers automation and policy enforcement across a wide range of cloud applications, including Google Workspace. It provides capabilities such as user onboarding/offboarding workflows, data protection policies, and application configuration.

While BetterCloud includes support for Google Drive, it isn’t specifically focused on Drive management. Its strength lies in broad lifecycle automation and SaaS control, making it most effective when used to manage multiple applications in a cloud stack.

What is Folgo?

Folgo is a dedicated Google Drive management tool, designed to meet the needs of both Google Workspace administrators and end users. It supports key actions such as folder copies, permission listing & control, audits, and seamless migration to shared drives. This makes Folgo especially effective during onboarding and offboarding processes.

Folgo also places a strong emphasis on security and privacy. No data is stored on external servers, and all reports are generated directly within your Google Drive environment, eliminating the need to export sensitive data elsewhere.

Overview

	Folgo	BetterCloud
Usability	User-friendly interface, Integrated in Google Drive	Centralized dashboard with advanced controls, suitable for managing multiple SaaS applications beyond Google Workspace.
Security & Error Prevention	Guided actions, low risk of errors	Requires caution, needs training
Triggered automation	❌	✅
Target Product(s)	Specific to Google Drive	Multiple SaaS platforms (Google Workspace, Slack, Zoom, Dropbox, etc.)
Target Audience	Non technical users, simple management	IT admins, security teams, SaaS operations managers
No need to export data to a third-party server	✅ All data are stored in your Google Drive	❌ Data is processed and stored on BetterCloud’s cloud infrastructure
APIs for integration	❌	✅ Supports integration with APIs for custom workflows and broader SaaS management

Now let's have a look at the Google Drive features:

	Folgo	BetterCloud
Audit a specific Google Account	✅	✅
Audit a specific folder or Shared Drive	✅	✅
Remove permissions from selected folders or accounts	✅	✅
Transfer ownership of entire folders	✅	⚠️ BetterCloud allows changing ownership of folders; however, only the contents owned by the original folder owner will transfer. Files owned by other users within the folder won't automatically transfer ownership.
Duplicate Folder structures	✅	❌
Move folders to Shared Drives	✅ handles permission issues and can bypass errors	❌ Requires manual intervention or additional scripting
Delegated access	✅ any Drive user can use it based on access rights	❌ Limited to admin-level operations and controls

Key Differences Between BetterCloud and Folgo

While both platforms help administrators manage Google Workspace, they are built with different priorities and scopes in mind:

Scope of Management
- BetterCloud is a multi-SaaS management platform, designed to manage various cloud applications across your IT environment.
- Folgo is focused specifically on Google Drive operations, making it more tailored to Drive-related tasks and user transitions within Google Workspace.
Drive Specialization
- BetterCloud includes some Drive support but is not specialized for Drive actions like file migrations or folder transfers.
- Folgo is built for Drive audits, file transfers, permission management, shared drive migrations. Its ability to perform actions on large volumes of files at once helps administrators save time and reduce manual effort during user transitions.
End-User Support
- Folgo supports both administrators and end users, with user-level actions scoped to personal Drive permissions.
- BetterCloud is designed exclusively for administrative use.
Ease of Use
- Folgo offers a user-friendly interface that enables direct action without complex workflows or lengthy setup.
- BetterCloud requires training and configuration to make full use of its broader automation and policy features.
Data Handling
- Folgo does not store any data on external servers, it builds reports directly in Google Drive, ensuring full data privacy.
- BetterCloud, as a more complex platform, requires broader data integration across systems.

Conclusion

If you're managing multiple SaaS applications and need centralized control across tools, BetterCloud offers a wide-ranging platform focused on lifecycle automation.

But if your priority is managing Google Drive data efficiently, especially during user transitions, audits, or Drive restructuring, Folgo provides a streamlined, secure solution built specifically for those tasks.

Choosing the right tool comes down to your use case:

✅ Need broad SaaS management? → BetterCloud

✅ Need Drive-focused actions across your entire domain→ Folgo