Gemini or Folgo: Which one will suit my needs in Data Extraction?

What's new?

Google has recently introduced a data extraction feature powered by Gemini, which lets users quickly pull information from documents in Google Drive. You can ask Gemini to extract insights, generate summaries, or create draft reports, and now you can export those results directly to Google Docs or Sheets.

While this is a convenient feature for extracting data from a single document or a few files at a time, what if you need to extract data from dozens or even hundreds of files across your Drive?

That’s where Folgo comes in: it’s built specifically to handle bulk, scalable data extraction across your entire Google Drive, helping you save time and keep control of your data at scale.

We've been offering a data extraction feature for Google Drive for some time now. With the recent release of a similar functionality powered by Gemini in Google’s native tools, we thought it would be helpful to compare both solutions and highlight the strengths and best use cases of each.

How it works on Gemini?

To extract data with Gemini, the process is step by step and requires user input at each stage. The feature works best on a small number of files.

• Open a document in Drive and activate Gemini in the side panel.
• Provide context or ask a specific question so Gemini understands what data to extract.

• Review the response generated by Gemini.
• Export the results to Google Docs or Sheets for further use.

How it works on Folgo?

It’s a more direct experience, because Folgo was built specifically for this use case: extracting data at scale, from dozens or even hundreds of files.

• Use our Data Extraction feature powered by AI.
• Choose the document or folder you want to extract data from.
• Type the data you want to extract, no need for complex prompts. Click on Add to add new data. For example: Total Amount, Invoice Date etc.

• Click on Extract. A spreadsheet will be generated listing your extracted data.

Folgo’s intuitive interface guides you through the process with a few clicks.

Overview

Gemini

Gemini offers a convenient way to extract data from your documents using AI-powered assistance. Designed with general users in mind, it allows you to ask questions and extract information directly from your files, all within the familiar Google Drive interface.

Gemini is especially helpful for quick summaries or extracting simple information, like invoices, text highlights, or key points.

While Gemini is effective for single documents or small tasks, it typically requires the user to provide context or prompts each time, making it ideal for occasional data extraction rather than large-scale projects.

Folgo

Folgo is a specialized tool designed to help you extract data from Google Drive with ease and flexibility. Whether you're a Google Workspace administrator or an end user, Folgo is built to simplify data extraction, even at scale.

Folgo offers a straightforward, guided interface that lets users extract specific data from large volumes of files, including complex structures like tables or nested content, without the need for technical knowledge or complex prompts.

Folgo keeps your data safe: no data is exported to third-party servers. Everything stays in your Google Drive environment, ensuring your data privacy and security.

Conclusion: What's the difference?

The choice between Gemini and Folgo depends on your specific needs.

• Folgo is perfect if you want a user-friendly, powerful solution for extracting data across multiple files or complex datasets. It's designed to help you work faster and smarter within Google Drive.
• Gemini works well if you’re looking to extract simple data from a single document at a time, but it’s more manual and requires detailed user instructions for each extraction.

Learn more about Folgo’s Data Extraction feature here.