Migrating from AODocs to Google Shared Drives with Folgo

In today’s fast-paced, collaborative work environment, efficient document management is key. Many organizations have relied on AODocs for managing their team folders, but as digital collaboration evolves, so do the tools. Google Shared Drives offer a modern, cost-effective, and streamlined solution that eliminates many of the complexities associated with traditional systems.

With Folgo, we have refined a comprehensive migration process that ensures a smooth transition, minimizing downtime, preserving data integrity, and boosting overall team productivity.

Why make the switch?

Simplified Collaboration

Google Shared Drives are designed for teams. Unlike My Drive, where files are tied to individual accounts, Shared Drives keep all documents collectively owned by the team or organization. This means that even when team members leave, the documents remain accessible to everyone else.

Cost-Efficiency and Integration

By using Shared Drives, companies eliminate the need for expensive, additional document management solutions. The native integration with the broader Google Workspace ecosystem simplifies workflows and enhances collaboration in real time.

Streamlined Permissions Management

Shared Drives allow administrators to easily manage user roles and permissions at both folder and file levels. This flexibility is ideal for organizations that need to maintain control without sacrificing ease of access.

The Folgo Advantage

At Folgo, we specialize in transforming your document management strategy. Here’s how our expert team facilitates a seamless migration from AODocs to Google Shared Drives:

• End-to-end Auditing:

  We begin with a thorough pre-migration audit of your current AODocs libraries, ensuring all data and structure are fully understood before any action is taken.

• Seamless Data Migration:

  Our migration process moves your AODocs libraries to new Shared Drives without disrupting your existing workflows. We carefully unlink and remove legacy systems while preserving your file hierarchy and integrity.

• Post-Migration Assurance:

  Following the migration, we perform detailed post-migration audits and compare the before-and-after results. This guarantees that every document has been accurately transferred and is fully accessible.

• Tailored Administrative Setup:

  Each newly created Shared Drive is assigned to the appropriate Organizational Unit (OU). 

A Proven, Scalable Process

Our recent project successfully migrated over 695 AODocs libraries. With a robust process in place, we ensured all legacy data and newly created content were accounted for, regardless of nuances in the original setup.

What This Means for You

For Google Workspace admins looking to optimize document management:

• Enhanced Security & Control: Keep your team’s files safe and accessible with centralized, permission-managed storage.
• Increased Productivity: Enable teams to collaborate seamlessly, without the friction of managing multiple document systems.
• Cost Savings: Reduce the need for additional tools and simplify your IT infrastructure with a native Google Workspace solution.

Ready to Transform Your Document Management?

At Folgo, we’re committed to making your migration journey smooth and efficient. Our expert team is here to guide you every step of the way—from the initial audit to the final post-migration review. Interested in learning how you can leverage Google Shared Drives for a more agile, collaborative work environment?

For more informations, check this article:

What Are The Benefits of Migrating from AODocs to Google Shared Drives?