Google Drive Inventory Reporting and Folgo

Google has recently announced its new Drive Inventory Reporting feature, offering admins enhanced visibilityover their domain's data. By integrating this feature with BigQuery, administrators obtain a comprehensive overview of their files, making it easier to manage, secure, and comply with organizational and regulatory standards. In this article, we'll explore the potential of this new tool and how Folgo can complete its capabilities for a more complete data management solution.

What is Google Drive Inventory Reporting?

Google Drive Inventory Reporting allows administrators to gain a holistic view of their data within their domain. By exporting this information into BigQuery, admins can access every two weeks detailed insights into:

Data Classification: Understand how data is categorised and managed within your organisation.
Access and Permissions: Identify who can access specific data and how these permissions are configured.
Data Usage: Analyse how data is being used accross your organisation to ensure optimal utilisation and security.

This feature is significant for several reasons:

Efficiency: It provides a more streamlined alternative to manually piecing together data from various audit events and APIs.
Security: Admins can quickly identify potential security risks, such as unauthorized access or oversharing.
Compliance: Ensure adherence to data retention and destruction policies, which is vital for meeting regulatory requirements.

In short, Google Drive Inventory Reporting is a new way for Google Workspace admins to identify security risks, such as unauthorized access or oversharing.

What is Folgo Audit features?

Folgo's audit feature provides a comprehensive way to analyze and manage your Google Drive content and sharing settings. It allows you to audit specific scopes: a folder, an entire Shared Drive, all your Shared Drives, a user, or all users within a Google Group, even domain-wide, any time you want.

Folgo will build a complete report about your file's metadata, like location, permissions, size, last time it has been accessed, and so on.

To get a better overview of the audit report content, please visit our article on audits. Our templates are designed to answer your basic needs, with an easy to use UI.

From Folgo's audit report, you have the possibility to detect and revoke every unwanted permissions on the scope of your audit. If you're looking for a tool that will completely remove every "anyone with the link" access from your domain's Google Drive, Folgo is the tool for you. You can find out more with our article on permission removals with Folgo.

In short, Folgo's audit feature is a functionality that builds detailed reports in spreadsheets to provide an overview of your file's metadata on different scopes. Folgo also gives the ability to Google Workspace admins and end users to perform bulk actions on file permissions and revoke unwanted accesses.

Conclusion

The new Google Drive Inventory Reporting feature provides a significant advancement in data management and security for organizations. When paired with Folgo, it offers a robust, end-to-end solution for auditing, managing, and securing Google Drive data.

Check this article to get more information on how to use it with Folgo : What's Google Drive Inventory Reporting and How Can I Use It?